Superintendent’s Narrative

January 12, 2012

VII. Business:

A. Policy Items:

1. Second Reading New Policy #7515:

This policy is required by new GASB 54 regulations. Copy provided in December

Board Packet.

2. First Reading Revised Policy #3612P:

Copy enclosed (blue paper). Under the Broadband Data Services Improvement Act/Protecting Children in the 21st Century Act of 2008, schools must now include language (italicized) within this policy that the District will educate minors about

appropriate online behavior. This language, in accordance with MTSBA’s

recommendation, is a requirement to have in policy prior to applying for E-Rate

discounts next year.

3. First Reading Revised Policy #5328 & #5328P:

Copy enclosed (yellow paper). The italicized language in #5328 is required via

MTSBA’s recommendation under the Family Medical Leave Act of 1993 and

#5328P had to be revised accordingly.

B. Action Items:

• MUST Settlement Proposal:

A correspondence from MTSBA Director Lance Melton has offered a settlement to the disputed MUST Contribution Adjustment. (If Mr. Melton’s proposed contract is not enclosed, I did not receive it in time to enclose and will distribute it the evening of the meeting).

• Personnel:

a. Assistant HS Football Coach Resignations:

It is recommended the Board respectively accept the resignation of Randy Gramm

as the 2011-12 HS 2nd Assistant Track Coach and the resignations of Randy Gramm

and Steve French as the 2012-13 HS assistant football coaches.

3. Drivers’ Education Fees:

It is recommended the Board approve increases to student driver’s education

in-district fees from $150 to $200 and out-of-district fees from $175 to $250.

The Drivers’ Education program is an excellent program providing lessons to

approximately 40 students per year under the direction of instructor Bill Durocher.

However the expenses outweigh the revenue and although these increases do not

balance the equation it is nonetheless helpful.

4. Superintendent’s Contract:

The Board needs to consider its options regarding the district superintendent’s

contract. The current contract expires June 30, 2012. Montana Code Annotated 20-

4-402, Section 4 establishes the parameters for district superintendent contracts

including a maximum restriction of up to three years. A district superintendent’s

contract is automatically renewed for one year if the Board takes no action before

February 1st.

5. Appoint Negotiations Committee:

In anticipation of the upcoming negotiations for 2012-2013, the Board Chair has

traditionally appointed three trustees and an alternate to form a committee for

the purpose of negotiating on behalf of the Board as a whole.

6. MHSA Proposals:

The Montana High School Association rule change proposals to be considered at

the Annual MHSA Meeting are enclosed. Athletic Director Mr. Achenbach will

review these proposals with you. The Board needs to provide guidance regarding

the District’s position on each respective proposal. Mr. Achenbach and I will be

attending the Annual Meeting in Billings on Monday, January 16th.

7. Acknowledge Receipt of and Approve Deposit of Checks:

1) Hart Custom Cutting check #6442 in the amount of $4,000.00 for the

freezer through surplus property, to be deposited in the High School

Building Fund. (This is being deposited in the Building Fund so it

is available to offset the cost of new equipment for the cafeteria

remodel project.)

2) Allegiance Benefit Plan Management check #362373 in the amount of

$93.08 for 2011 flexible benefits forfeiture funds, to be deposited in

the High School Building Fund.

3) Conrad School District #10 check #123589 in the amount of $6,500.00

for the sale of the old grand piano, to be deposited to restore the Elementary

Trust Fund.

4) Reader’s Digest check #101006212 in the amount of $146.32 for refund

of an overpayment, to be used to restore the Elementary Geneal Fund Budget.

5) Schwan’s Food Service check #287491 in the amount of $90.62 for rebates,

to be deposited in the Elementary Lunch Fund.

6) Mountain View Co-op check #448261 in the amount of $121.35 for 2011

Patron refund, to be deposited in the High School Building Fund.

C. Information Items:

1. Clerk/Business Manager’s Report:

Gloria

2. Schedule Next Regular School Board Meeting:

The next regular School Board Meeting is scheduled for Thursday, February 9th at 7:30 p.m. in the High School Library. Clerk Davis has a conflict with that date and would appreciate the Board moving the meeting to Monday, February 13th. If this is not doable, someone will have to be assigned to take notes and tape the meeting, which both Clerk Davis and Chairman Henderson would prefer not to do.